Last Updated: March 26, 2026
This Privacy Policy explains how Hivemind Trading Ltd (“we,” “us,” or “our”), registered in Larnaca, Cyprus, collects and uses your personal information when you use our website (hivemind.world) or register for and attend our events.
As a Cyprus-based company operating within the EU, we comply with the General Data Protection Regulation (GDPR). We do not engage in automated decision-making or profiling. Questions? Contact us at [email protected].
Hivemind Trading Ltd, Larnaca, Cyprus
Email: [email protected] | Website: hivemind.world
Data you provide directly:
Data collected automatically: IP address, browser and device information, pages visited, and diagnostic data.
Data from third-party platforms: Where you register via a platform such as Luma, we receive the data you submit there. Those platforms have their own privacy policies.
| Processing Activity | Lawful Basis |
|---|---|
| Event registration, check-in, badges, payments | Contract performance (Art. 6(1)(b)) |
| Pre-event communications and reminders | Contract performance (Art. 6(1)(b)) |
| Marketing emails and newsletters | Consent (Art. 6(1)(a)); opt-out available at any time |
| Sponsor data sharing | Consent (Art. 6(1)(a)); opt-in only |
| Event photography and video | Consent (Art. 6(1)(a)); obtained at registration or on-site |
| Dietary and health/accessibility data | Explicit consent (Art. 9(2)(a)) |
| Website analytics and fraud prevention | Legitimate interests (Art. 6(1)(f)) |
| Legal and tax compliance | Legal obligation (Art. 6(1)(c)) |
We use your data to manage event registrations, check-in, badge printing, networking, and accessibility needs; to send pre-event communications; to market future events to those who have opted in; to produce anonymised analytics; to share photographs and recordings for promotional purposes where consent has been given; and to comply with legal obligations. We do not use your data for purposes beyond those stated without your consent.
We do not sell your data. We may share it with:
Where data is transferred outside the EEA (for example via Google Drive), we ensure adequate protection is in place using GDPR-compliant subprocessors and, where required, EU Standard Contractual Clauses. Contact us at [email protected] for details.
You have the right to access, correct, delete, restrict, or port your data, to object to processing, and to withdraw consent at any time. Withdrawal does not affect prior lawful processing, including recordings made while your consent was in place.
To exercise any right, email [email protected]. We will respond within one month. We may ask you to verify your identity.
You also have the right to complain to the Cyprus Commissioner for Personal Data Protection.
| Data | Retention Period |
|---|---|
| Registration and attendance data | Up to 6 years (legal/tax compliance) |
| Payment data | Up to 6 years; raw card data deleted immediately |
| Health and dietary data | Deleted after the event (unless needed for a legal claim) |
| Marketing data | Until you opt out |
| Photos, videos, recordings | Until consent withdrawn or purpose fulfilled |
| Usage and analytics data | Up to 2 years, then anonymised or deleted |
We store data in Google Drive with role-based access controls, use encryption where practicable, and limit access to authorised personnel. No method of storage is 100% secure. In the event of a breach likely to affect your rights, we will notify the Cyprus Data Protection Commissioner within 72 hours and inform you where required.
We use necessary, functional, and analytics cookies. Non-essential cookies require your consent, which you can withdraw at any time. See our Cookie Policy for full details.
Our website and events are not intended for children under 16. We do not knowingly collect data from anyone under 16 without verified parental consent. Contact us at [email protected] if you believe a child has submitted data without consent.
We are not responsible for the privacy practices of third-party websites linked from our Service.
We may update this policy periodically. The date at the top reflects the latest version. For material changes we will notify you by email or via our website.
Hivemind Trading Ltd
Email: [email protected] | Website: hivemind.world
Effective Date: March 26, 2026
This Data Policy supplements our Privacy Policy and sets out specifically how we handle attendee data for event purposes. Where there is any conflict, the Privacy Policy prevails.
To manage events organised by Hivemind Trading Ltd, including conferences, workshops, networking mixers, and virtual sessions, held in Cyprus and internationally.
We collect the same categories of data described in our Privacy Policy. For events specifically, we use it as follows:
| Use | Data | Basis |
|---|---|---|
| Attendance and check-in | Name, registration details | Contract |
| Badge printing | Name, company, job title, LinkedIn URL | Contract; shared with vendors on a need-to-know basis |
| Networking | Name, company, job title | Contract / legitimate interests |
| Company attendance announcement | Company name | Legitimate interests |
| Pre-event reminders | Email, phone | Contract |
| Accessibility | Dietary and health information | Explicit consent |
| Analytics | Anonymised, aggregated data only | Legitimate interests |
| Promotional photography and video | Image, likeness, voice | Consent |
| Sponsor sharing | Name, job title, company | Explicit opt-in only |
We do not sell attendee data or use it for automated decision-making.
Via our website, third-party registration platforms (e.g., Luma (downloaded as CSV and integrated manually)), direct communication with our team, and on-site at events.
Data is stored in Google Drive with role-based access controls. Access is limited to authorised Hivemind personnel and service providers on a need-to-know basis. We apply encryption where practicable.
As set out in Section 10 of our Privacy Policy.
This policy is governed by our Privacy Policy, Cookie Policy, and Terms and Conditions, all available at hivemind.world. Questions: [email protected].